Call For Proposal Consultant Final Evaluation – Improvement Community Anticipatory Action (I CAN ACT)

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Yayasan Penabulu, in partnership with Konsorsium untuk Studi dan Pengembangan Partisipasi (KONSEPSI) NTB, is implementing the Improvement Community Anticipatory Action (I CAN ACT) project in West Nusa Tenggara, Indonesia. This initiative is funded by Oxfam Australia with DFAT as the back donor. The project began in July 2023 under Oxfam’s management and transitioned to Yayasan Penabulu’s management from July 2025 to January 2026.

The I CAN ACT project operates across five villages in East and West Lombok—areas recurrently affected by floods and tidal floods. It aims to enhance local community capacities in adopting anticipatory action (AA) approaches within their disaster risk reduction (DRR) initiatives, working collaboratively with local authorities and village-level disaster preparedness committees (Tim Siaga Bencana Desa – TSBD).

Objective of the Consultancy

Yayasan Penabulu seeks to recruit an Independent Consultant to conduct the Final Evaluation of the I CAN ACT project. The evaluation aims to assess the project’s effectiveness, inclusiveness, sustainability, and to identify key lessons learned for future scale-up or transition to local actors.

Specifically, the evaluation will:

  1. Assess the effectiveness of the project in strengthening community readiness and institutional mechanisms for anticipatory action;
  2. Examine the inclusiveness of project interventions, especially the participation and benefits for women and vulnerable groups;
  3. Evaluate the sustainability and local ownership of anticipatory action systems and practices;
  4. Identify lessons learned and good practices to inform future programming, capacity building, and policy development in anticipatory action at local and national levels.

Scope of Work

The consultant will undertake the following:

  1. Conduct a document review of project design, progress reports, monitoring data, and partner deliverables;
  2. Carry out key informant interviews (KIIs) with Penabulu, KONSEPSI, local authorities, and TSBD members;
  3. Facilitate focus group discussions (FGDs) and/or reflection workshops with communities, local partners, and government representatives;
  4. Perform field observations in selected villages to triangulate findings and document evidence-based case studies;
  5. Lead data analysis and validation sessions with project partners and stakeholders;
  6. Produce high-quality reports and presentations in both Bahasa Indonesia and English.

Expected Deliverables

The consultant will be responsible for delivering the following outputs:

  • Inception Report: Of the evaluation outlining the analytical framework, evaluation questions, methodology, sampling design, work plan, and proposed structure of the evaluation report. The report will also include a detailed timeline and validation plan for Penabulu and partner,
  • Development of Data Collection Tools: Design and finalize data-collection tools (e.g., interview guides, FGD frameworks, survey templates) that are participatory, gender-responsive, and disability-inclusive. Tools should align with the project’s logical framework and evaluation criteria,,
  • Data Collection and Analysis: Conduct qualitative data collection in West Nusa Tenggara, engaging key stakeholders including government representatives, TSBD and community members. Analyze and triangulate data to assess progress, effectiveness, and lessons learned,
  • Draft evaluation report: The draft should integrate qualitative evidence, supported by visual presentations of key findings such as charts, evidence maps, or change diagrams. It should also include preliminary lessons learned and recommendations for validation with Penabulu, partners, and Oxfam. The consultant must submit a draft evaluation report within 10 days after completing data collection. Revise the report based on feedback from Yayasan Penabulu and partner;
  • Validation session: This includes a presentation of findings;
  • Final evaluation report: It must synthesize the overall balance of positive, negative, intended, and unintended changes across socio-demographic groups; identify key lessons learned and good practices to inform future programming; and provide specific, actionable recommendations clearly stating what actions should be taken, by whom, and within what timeframe to enhance program effectiveness, inclusiveness, and sustainability. The final deliverable will include annexes (methodology, tools, data tables, case studies, consent forms) and PowerPoint presentations for dissemination at community/local government and national/donor levels. All the report in both Bahasa Indonesia and English.

Qualifications

Required qualifications of the consultant are:

  • Have a minimum of 5 years of monitoring and evaluation (M&E) experience managing evaluation projects in Disaster Risk Reduction, Humanitarian, Disaster Preparedness and Response, Resilience, Anticipatory Action, or other relevant areas.
  • Have working experience in the region where the program has been implemented.
  • Have very solid knowledge of and experience using a diversity of M&E approaches and methods mixing qualitative and quantitative methods to accurately answer evaluation questions.
  • Have a good understanding and demonstrating application of gender-sensitive and/or feminist standards and principles in evaluation to integrate into data collection and analysis as well as into evaluation recommendations.
  • Good verbal and written communication and interpersonal skills to accurately and concisely convey informative and formative answers to evaluation questions, and to liaise with I CAN ACT teams (Penabulu, ex-Oxfam staff that managed I CAN ACT and implementing partners), local stakeholders, and community members in a respectful and culturally appropriate manner.
  • Experience in effectively and visually presenting using multiple media evaluation findings and learnings adapted to the target audience and users of the evaluation: I CAN ACT teams (OAU, Penabulu, and implementing partner).
  • Have excellent English language skills (requirement) to communicate with OAU staff related to I CAN ACT project if necessary.
  • Must comply with Penabulu Safeguarding Policy and Code of Conduct.

Terms and Conditions

  • Yayasan Penabulu may conduct background checks on shortlisted candidates within 5–7 working days,
  • Only shortlisted candidates will be contacted by Yayasan Penabulu,
  • Yayasan Penabulu is not responsible for any false information provided by applicants,
  • Yayasan Penabulu does not charge any fees in connection with the recruitment process,
  • Please note that all applications will be reviewed by our administration team, and the acceptance of applicants will be determined based on the terms and conditions set by Yayasan Penabulu,
  • All required information and documents must be submitted accurately and within the deadlines established by Yayasan Penabulu.

Application Procedure

Interested applicants are invited to submit their proposals to pengadaan@penabulu.id, with a copy to anang.setiyargo@penabulu.id  and ullya.farah@penabulu.id,  no later than 9 November 2025 at 23:059 WIB.

Please use the subject line: “PENABULU–ICANACT–Final Evaluation Consultant–Your Name

Applications must include:

  • Technical proposal (methodology, tools, approach),
  • Financial proposal (budget breakdown and daily rate),
  • Sample of previous evaluation or review report,
  • CVs of all proposed team members.

Values and Commitments of Yayasan Penabulu

Yayasan Penabulu is committed to preventing all forms of inappropriate behavior in the workplace, including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct. The consultant must adhere to Yayasan Penabulu’s Safeguarding Policy, ensuring the protection, dignity, and well-being of all individuals involved in or affected by the review. Yayasan Penabulu expects all staff and volunteers to share this commitment through our code of conduct. The foundation places a high priority on ensuring that only individuals who uphold and demonstrate these values work with Yayasan Penabulu.

All employment offers made by Yayasan Penabulu will be subject to appropriate background checks and screenings related to criminal records and financial matters connected to terrorism. Yayasan Penabulu may also request information from previous employers regarding any findings or ongoing investigations related to sexual exploitation or harassment at the time the applicant left their previous position. By submitting an application, applicants acknowledge and understand the recruitment procedures of Yayasan Penabulu.

Yayasan Penabulu is committed to ensuring diversity and gender equality within the organization and strongly encourages applicants from diverse backgrounds to apply.

Further details can be downloaded from the attached ToR.