Operation Director for INTEGRASI Project

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Operational Director (National)

The INTEGRASI project aims to support the GOI in enhancing national/sub-national primary healthcare systems. It achieves this objective through strategic, responsive, and coordinated technical assistance to develop, implement, and innovate reforms that lead to improved health for Indonesians across the lifecycle.

USAID considers PHC (Primary Health Care) as the cornerstone of its health portfolio. By intensifying its focus on PHC, USAID intends to diminish program silos and enhance coordination among its global health program investments, including those in Indonesia. USAID, in partnership with the Penabulu Foundation through the INTEGRASI project, aims to achieve the outcome: the realization of the PHC transformation agenda in targeted provinces from 2023 to 2028. This will be evidenced by the effective and equitable coverage of PHC services and improved financial protection under UHC (Universal Health Coverage).

Position Location: Jakarta, Indonesia

Role and Responsibilities

The Operational Director is responsible for overseeing all aspects of project administration management at both the national and sub-national levels. This includes facilitating communication and coordination with both external and internal parties. The Operational Director will have oversight of all operational facets of the project and will supervise the heads of all operational functions in field offices, ensuring coordination, efficiency, and the delivery of high-quality services. Responsibilities include overseeing all local recruitment, hiring, orientation, and compensation in coordination with the central office human resources team. The Operational Director will develop and enforce project-specific guidelines based on the Penabulu Foundation policies and USAID regulations, covering office operations, procurement, finance, travel, safety, and occupational health. The Operational Director is also accountable for ensuring that the work output from their team in the areas of finance, administration, HR, and data aligns with project standards and meets the requirements set forth by USAID.

Qualification

  1. Holds a Master’s degree in social or resource management or other relevant fields.
  2. Has more than 5 years of experience in implementing national-scale social programs.
  3. Demonstrates knowledge, skills, and/or experience in finance, budgeting, human resources, and procurement.
  4. Experience in overseeing national-scale projects, particularly managing project operations and supervising program staff, contracts and procurement, human resources, and administration.
  5. Proven track record in strong administrative and organizational skills, consensus-building, personnel management, and interpersonal skills.
  6. Demonstrates the ability to handle various complex tasks in a fast-paced and deadline-oriented environment, identifying and implementing improvements in coordination, efficiency, and effectiveness.
  7. Excellent leadership skills, including strategic thinking, problem-solving, decision-making, oral and written communication, and the ability to motivate and collaborate with others to achieve team goals.
  8. Experience in developing/improving guidance administrative documents and other tools to ensure consistency.
  9. Able to adapt to USAID’s administrative, management, and reporting procedures and systems.
  10. Willing to work full-time and available for travel outside the island as needed.

Penabulu Foundation’s values and commitments

Penabulu Foundation is committed to preventing any type of undesirable behavior in the workplace including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and is committed to promoting the well-being of children, youth, adults, and beneficiaries with whom Penabulu Foundation collaborates. Penabulu Foundation requires all staff and volunteers to share this commitment through a code of conduct. Penabulu Foundation prioritizes ensuring that only those who possess and demonstrate the above values can work with Penabulu Foundation.

All job offers offered by Penabulu will be based on appropriate checks/screenings for criminal records and financial checks related to terrorism. Penabulu Foundation will request information from job applicants through previous workplaces about findings of sexual violence and sexual harassment during employment or incidents that are being investigated when the applicant leaves work. By applying, applicants have understood the recruitment procedures of the Penabulu Foundation, Penabulu Foundation is committed to ensuring diversity and gender equality in the organization and encourages applicants from diverse backgrounds to apply.

How to apply?

Please send your CV and application to hr@penabulu.id. Please complete the required information including contact details of three (3) referees from previous employment.

Closing date: September 6th, 2024

About Us

Penabulu was established in 2002. At the beginning of its journey, the Penabulu Foundation conducted capacity building for civil society organizations in the financial sector. Penabulu Foundation has experience in developing services to increase capacity in the field of organizational management, such as making strategic planning and organizational SOPs. In its development, Penabulu Foundation encourages itself to act as a “civil society resource organization”. As a CSRO, Penabulu Foundation manages and develops enabling conditions for domestic resource mobilization for civil society organizations. Penabulu Foundation has an extensive network with around 200 civil society organizations in Indonesia for program implementation.

Terms and Conditions

  1. Penabulu Foundation may conduct background checks on shortlisted candidates for 7 working days.
  2. Penabulu Foundation will only contact selected candidates.
  3. Penabulu Foundation is not responsible for false information obtained from applicants.
  4. Penabulu Foundation does not collect payment fees related to the recruitment process.
  5. Please note that applications will be reviewed by the Penabulu Foundation administration team.
  6. Acceptance of applicants will be determined by the terms and conditions of the Penabulu Foundation.
  7. All information that has been recruited must be fulfilled promptly following the time limits set by the Penabulu Foundation.

Call for Proposal The National Consultant – Baseline Study For Care Connect

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Since the end of November 2023, Penabulu, as a locally-rooted national organization, has received Prospective Affiliate status from Oxfam International with a transition period of two years thereafter before fully becoming Indonesia’s representative in the Oxfam International confederation as Penabulu Oxfam. Becoming part of the global Oxfam network will provide more opportunities and strengthen Penabulu’s role as a local organization for the empowerment of Indonesian civil society, connected to the global movement to fight poverty and injustice based on the belief that the future is equal. Penabulu will continue Oxfam in Indonesia’s mission of building lasting solutions to poverty and injustice with a focus on improving lives and promoting the rights of women and girls. We work directly with communities, partners, and women’s rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together, we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families, and entire communities.

The “Care Connect: Action for care workers in the Philippines and Indonesia” (Care Connect) project, spearheaded by Oxfam Canada (OCA) in partnership with 5 local organizations, is a $5.95 million, 4-year initiative designed to transform gender dynamics and improve the lives of women and girls in these countries. The project aims to enhance empowerment, socioeconomic well-being, and the enjoyment of rights among women and girls. This initiative addresses the multifaceted challenges of care work, which includes both unpaid and paid domestic care tasks. Despite the critical role of care work in human well-being and economic sustainability, it remains undervalued and poorly compensated, with significant issues such as child labor and gender-based violence being rampant, particularly in East and Southeast Asia. The Care Connect project emphasizes the need to recognize, redistribute, and reduce unpaid care work while ensuring decent work and fair wages for paid care workers. It also promotes representation, social dialogue, and collective organizing and bargaining for DCWs, drawing on the International Labour Organization’s “5R framework.”

As Care Connect project is now undergoing the beginning phase of its implementation period, Penabulu Foundation is seeking a National Consultant (Individual / team) to conduct Baseline Study for the project. The specific objectives of the baseline study are:

  • To provide an analysis of the current context of the project locations in line with the project outcomes
  • To provide thematic data on care work (paid and unpaid) for domestic and other care workers
  • To provide baseline values and establish benchmark on key project outcome-level indicators.

The National Consultant will be responsible for the overall co-design of methodology and tools with the Lead Consultant, leading the overall coordination for primary data collection, ensuring safe, ethical, and high-quality data collection, data cleaning, data analysis, and reporting. In particular, the consultant needs to ensure that data is collected against the key performance indicators with baseline values clearly tabulated in the final report. The management of the national consultant will be led by the Penabulu Foundation.

Consultants are invited to submit a proposal by email to: operation@penabulu.id with the subject line: “Proposal for Care Connect Indonesia – Baseline Study”. Proposals should be received no later than Tuesday, 10th September 2024 at 5 pm (Jakarta Time). The body of the proposal should be no longer than 10 pages and should include the following:

  • A cover letter outlining relevant experience in reviewing similar projects and models, including experience reviewing or working on care, as well as experience in the relevant geographies
  • A high-level summary of the baseline study, highlighting: any additional proposed research questions, overall methodological approach, data analysis plan, potential technical and operational challenges, and strategies to ensure timely, high-quality deliverables
  • A list of key activities, linked to the proposed activities, within a scheduled timeframe
  • An estimated budget, budget proposal detailing the daily rate of consultancy fee, level of effort and operational cost required to conduct the study (all tax inclusive). Note that all expenses related to in-country data collection (and potential travel) will need to be incorporated into the budget
  • A statement indicating the consultant’s availability for the duration of the contract and flexibility up to a three-month contract extension should delays arise
  • The proposal should also include the following:
  • List of two references who can attest to the teams’ expertise as it relates to this assignment
  • Curriculum vitae of consultant and/or team members
  • Preferred: Two examples of similar work recently completed
  • Confirmation of availability for the assessment period October 2024 – December 2024 with a possible extension for 3 months

Penabulu Foundation will review all proposals closely against this outline. It will determine a shortlist of potential candidates and finalize a contract by September 30th, 2024. The consultancy is expected to start in October 2024.

For more detail explanation can be download the ToR as attached